![]() It gives employees access to essential tools to do their job by logging on to the company Intranet with a single username and password. Microsoft Active Directory Technology is used by many organizations. Vendors that provide these capabilities should be at the top of the shopping list. Fortunately, from a company standpoint, there are technologies that provide common username and password management as well as single sign on capability. If you can’t remember one, the password is reset to something new and the confusion expands. Like so many other things people use on the web, there are so many different passwords to remember it becomes discouraging. Can’t Remember Your Password? Not a Problem The cost savings go way beyond the price tag of what each vendor product costs. Vendors that are proactive about identifying best of class solutions that include smart data exchange are the ones organizations should be most interested in. Most scheduling systems allow export of schedule information. Most time & attendance programs allow export of punches to different payroll systems. Most of the enterprise HRIS vendors provide APIs that allow demographic information to be exported and used as needed. Many vendors now provide APIs (Application Programming Interface) that allow vendors to consume data provided by others. The next approach is to use automation to exchange common data fields in the background. This is a cumbersome approach that is limited by what vendors provide but at least it ensures accuracy since dual entry is eliminated. Some allow importing data from a spreadsheet. Most tools allow reports to be exported to Excel worksheets. The second approach is to export information from one system and import it to the other using tools provided by vendors. This will always work but the sacrifice of timeliness and accuracy are obvious. The next step is to determine how to get common data from one EMS scheduling software system to another. This important first step needs to take place before figuring out how to get common data fields consistent and accurate across multiple vendor tools. Employee credential records for example are used in several different tools (online time clock, scheduling, CE, ePCR) but are managed one place only. After that, other common data elements used by 2 or more web of management tools needs to be identified and one vendor tool needs to be the primary owner. Employee demographic data clearly should be managed in the HRIS management system. What can be done to address this burden and make it more manageable for organizations? It comes down to what vendors provide. Put that together with payroll, continuing education, vehicle management, inventory, form and survey builder products along with ePCR, dispatch, billing programs and it’s easy to see how basic employee management becomes so cumbersome, especially for large, complex organizations. When an employee is no longer employed, the administrator must log into each system and deactivate them. The procedures to add a new employee require administrators to login to each system separately and add the new employee. Just about every one of these products require common employee information such as an employee ID and name, username and password. It’s not uncommon for high end operations to utilize 5 or more separate systems to run their business. Any place a need becomes apparent, a product pops up to address the need. Products like employee scheduling, ePCR (electronic patient care reporting), dispatch, billing, continuing education, fleet maintenance, NFIRS (fire incident reporting), equipment and supply inventory, etc. At the same time, there are many vendors like eCore that provide best in class EMS scheduling software solutions for specialized products that customers need, to be highly effective. There are more and more HRIS vendors that have “do it all” systems with the addition of online time clock & attendance, payroll and scheduling. Most organizations use an HR Management system for on-boarding employees, managing their employment status and providing benefit enrollment. There are many different web-based products for just about any service you can imagine in the EMS and public service industry. ![]()
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